What does the Canadian Environmental Assessment Agency do?
The Agency provides leadership and serves as a centre of expertise for federal environmental assessment. It is responsible for the overall administration of the federal environmental assessment process.
The Agency:
What is environmental assessment?
In general, environmental assessment is a process to predict the environmental effects of proposed initiatives before they are carried out.
An environmental assessment:
Other environmental studies are often confused with environmental assessment.
Environmental assessments are not...
For more detailed information, visit the Environmental Assessments section.
When does the Canadian Environmental Assessment Act apply?
There are four questions to answer when determining whether an environmental assessment is required under the Act.
Figure 1 - Determining if the Act Applies

A project can be either:
A project may be exempted from an environmental assessment if it:
In the context of the Act, the term federal authority refers to a federal body (e.g., a department or agency) that may have expertise or a mandate relevant to a proposed project.
Ministers, departments, departmental corporations and agencies of the Government of Canada are federal authorities. Other bodies created by statute and accountable through a minister to Parliament can also be prescribed as a federal authority.
The federal environmental assessment process is applied whenever a federal authority has a specified decision-making responsibility in relation to a project, also known as a “trigger” for an environmental assessment.
Specifically, it is when a federal authority:
If a project does not involve any of the “triggers” to the Act, an environmental assessment under the Act may still be possible.
If the Minister of the Environment receives a petition from individuals or interested parties requesting a project to be referred to a mediator or review panel and the Minister believes the project has the potential to cause significant adverse environmental effects across boundaries between non-federal and federal lands, or across provincial or international boundaries, then the Minister has the discretion to require an assessment of the transboundary effects in some circumstances.
Who conducts the different types of federal environmental assessment?
There are four types of environmental assessments:
These four types fall under two categories: self-directed assessments and independent assessments. The four types of environmental assessment are not mutually exclusive, as some projects may undergo more than one type of environmental assessment.
The majority of projects subject to a federal environmental assessment (approximately 99 per cent) requiring an environmental assessment will undergo either a screening or a comprehensive study. These types of environmental assessment fall under the "self-directed" category given that the responsible authority is required to ensure that the assessment is carried out in compliance with the Act.
The other two types, mediation and assessment by a review panel, fall under the independent assessment category. They are "independent" because mediators and panels are appointed by the Minister of the Environment to conduct an assessment independent of government.
The Canadian Environmental Assessment Agency does not conduct the assessments. It provides support such as training and guidance, funding for public participation and recommendations during the environmental assessment process. More details on the role of the Agency can be found in About the Agency.
What is the process for conducting an environmental assessment?
In broad terms, there are four key steps to environmental assessment:
The specific steps in the process can vary depending upon the scope of the project, the anticipated level of the impact on the environment and several of other factors.
How can I get involved in the environmental assessment of a project?
The Agency encourages public participation in the environmental assessment process. You may wish to provide comments on a report or participate at public consultation meetings. The Public Participation section directs you to current opportunities for involvement, as well as ways to get involved.
Where can I find guidance on the application of the Act?
The Canadian Environmental Assessment Agency has several resources for environmental assessment professionals to help guide you through the federal environmental assessment process. These resources will help to ensure that you do effective and timely assessments, while meeting the requirements of the Canadian Environmental Assessment Act.
The Canadian Environmental Assessment Act requires that the federal environmental assessment process be applied when a federal authority is involved in a project. In some cases, both federal and provincial or territorial processes apply.
Given the potential for overlapping environmental assessments, the Act allows the Minister of the Environment to enter into agreements with provincial and territorial governments relating to the environmental assessments of projects where both governments have an interest.
These agreements provide guidelines for the roles and responsibilities of each government in the assessment of such projects.
What are some of the key terms in the environmental assessment process and what do they mean?
Below are some terms and concepts commonly used in reference to environmental assessment.
How can I contact the Agency for more information?
Please see the Contact Us section for ways to reach us. We also have regional offices throughout the country, serving Canada’s diverse communities and environmental needs. For the address of a regional office, click the appropriate link in the list below.
What are some of the milestones in the history of federal environmental assessment?
What is the Participant Funding Program?
The Participant Funding Program is administered by the Canadian Environmental Assessment Agency. It is a limited fund to support the participation of interested individuals, not-for-profit organizations and Aboriginal groups in key stages of the federal environmental assessment review process by means of comprehensive study, review panel, joint review panel or by mediation.
Why is there a funding program?
The Participant Funding Program supports public participation that contributes to an open, balanced process and strengthens the quality and credibility of environmental assessments .
The Participant Funding Program is comprised of two funding envelopes:
Successful applicants may only receive funds from one envelope.
How is the amount of funding determined for each assessment?
A decision is made on the amount to allocate on a project-by-project basis considering:
What does the funding program cover?
Does funding cover traveling and the time taken to review technical documents?
Travel costs are eligible and can be refunded based on rates established by the Treasury Board Secretariat. Fees for review of technical documents are also eligible costs.
Does funding cover legal costs?
The Participant Funding Program may cover legal expenses except for costs associated with activities related to litigation. Emphasis will be placed on covering high priority expenses for all applicants before medium priority expenses such as legal fees are considered.
Individuals, Aboriginal groups and not-for-profit organizations may apply for participant funding under the Regular Funding Envelope, providing they can demonstrate that they meet at least one of the following criteria:
To be eligible for the Aboriginal Funding Envelope, Aboriginal groups must plan to engage in Aboriginal consultation activities with the federal government that are linked to the environmental assessment of a proposed project by means of comprehensive studies of major resource projects, review panels and joint review panels.
How do I become aware of the availability of participant funding?
For the Regular Funding Envelope, once the level of funding has been determined, the Canadian Environmental Assessment Agency issues a news release or a public notice announcing the availability of funding and inviting the public to apply. The names of recipients are also announced.
Aboriginal groups interested in the Aboriginal Funding Envelope are invited to contact the Agency at info@ceaa-acee.gc.ca, or call the Agency toll free number at 1-866-582-1884.
What kind of information must I supply?
You must meet the basic eligibility criteria and you must:
For more information, consult the Participant Funding Program Guide.
Applicants must complete an application form and send it to the Canadian Environmental Assessment Agency’s Participant Funding Program. Successful applicants must sign a standard contribution agreement and submit a request for payment with supporting documentation before they can receive the funds.
The application form under the Regular Funding Envelope is available on the Agency’s website. To obtain a copy of the application form for the Aboriginal Funding Envelope, contact the Agency at info@ceaa-acee.gc.ca, or call the Agency toll free number at 1-866-582-1884.
What is the closing date for the Regular Funding Envelope applications?
For the Regular Funding Envelope, a closing date is provided in the public notice or news release inviting applicants to submit a request for funding. Incomplete applications or applications received after the closing date will not be accepted.
Are local governments eligible for funds?
Local governments, other than an Aboriginal government, are ineligible for participant funding under the program.
Does the Participant Funding Program include screenings?
The Participant Funding Program does not provide support for public participation in screenings. Funding is extended to those projects where public participation will best benefit the review process. These projects may have possible significant adverse environmental effects, and are the subject of a high degree of public concern. Public consultation is mandatory for comprehensive studies, review panels and mediation.
Does the funding program extend to screenings when another jurisdiction requires hearings?
No. The funding program applies only to participation in comprehensive studies, review panels or mediations whether they are federal only or joint with another jurisdiction. The federal funding program does not extend to screenings.
Under which provision of the Act was funding program established?
The Participant Funding Program was established under the Canadian Environmental Assessment Act, (subsection 58 (1.1)).
What do you mean by environmental assessment?
Environmental assessment (EA), also known as environmental impact assessment, is a planning and decision-making tool used to support informed decisions. Often, this planning and decision-making process is applied to projects through provisions contained within the Canadian Environmental Assessment Act (the Act). There is also a provision in the Act for applying environmental assessment principles to programs, policies and plans undertaken by the federal government (known as Strategic Environmental Assessment).
The Agency's mission is to "provide Canadians with high-quality federal environmental assessments that contribute to informed decision making in support of sustainable development". Federal environmental assessments of projects are required under the Act. The Act is premised on the principle of self-assessment, which means that the government department or agency that has to make a decision related to the project (as a proponent, funder, landowner, or regulator) must ensure that an environmental assessment is conducted. The Agency's role is to provide advice and support to federal departments and proponents on process issues related to the conduct of environmental assessments. (For more information on the Agency's roles and responsibilities, see the annual Report on Plans and Priorities.)
Environmental assessments are not environmental site assessments that are used to identify the nature and extent of contaminants on a specific site. Nor are environmental assessments the same as environmental audits that are used to evaluate the environmental management and regulatory compliance of a specific operation.
What is the purpose of the Agency's Research and Development Program?
The purpose of the R&D Program is to help the federal government meet future challenges and improve the practice of environmental assessment in a manner which is relevant, credible, efficient, and encourages innovation and excellence.
The Program aims to improve the practice and methods of EA, rather than the scientific information that is part of the EA of specific projects. If you are seeking funding for science-based research, please contact one of the relevant science-based federal departments, such as Environment Canada, Fisheries and Oceans Canada, Natural Resources Canada, etc.
The R&D Program addresses both research and development. Research is exploratory work that is carried out in an area to better understand the implications for environmental assessment in general and the Canadian Environmental Assessment Act in particular. Development uses the information produced by the research phase and carries it forward so it can be used by interested parties, including policy makers, decision makers, and EA practitioners. In 2005, the Program shifted its focus to development to explore the practical applications of environmental assessment.
The Program is intended to stimulate new research in environmental assessment by individuals and organizations that are identified below. New research means research that is not already underway or completed. The research projects proposed for funding under the Program must be unbiased (i.e., does not advocate a particular point of view) and balanced (looks at both sides of an issue).
Who can apply for funding under this Program?
Canadian individuals or organizations from the following categories, either by themselves or in partnership with others, can submit a research proposal to be considered for funding by the Agency's R&D Program:
This Program is not intended to replace existing federal research initiatives. However, not-for-profit research institutes can apply, even if they are partially funded by the federal government.
An applicant must be a legal entity, such as an individual or an incorporated group or body; otherwise, they cannot sign the Contribution Agreement should their proposal be selected for funding by the Agency.
If a proposal is submitted on behalf of more than one organization, then it must be signed by a representative of each organization on whose behalf it has been submitted. If the project is selected for funding, the Contribution Agreement must also be signed by the all organizations who submitted the proposal.
Is there a maximum or minimum funding level per proposal?
The Agency will fund up to $42,500 for one project. The project must be completed by March 31, 2010. There are, however, no minimum or average funding levels set by the Agency for funding awards. As part of the research proposal, the researcher(s) must indicate the resources required to carry out the research. The Agency will only fund those expenses considered to be eligible expenses. (Please see next question or the Eligible Expenses section in the Contribution Agreement.)
If a proposal is selected for funding, the Agency will review the proposed budget and determine whether the costs set out in it are reasonable. The Agency may choose to re-negotiate the budget with the researcher(s) prior to signing the Contribution Agreement.
What are the eligible expenses I can include in the budget section of my proposal?
You can claim the following as eligible expenses from the Agency's R&D Program:
GST or HST is an eligible expense only if, as a result of carrying out the activities described in the proposal, you are charged either tax by a third party. The contribution paid by the Agency is not subject to GST or HST because the Agency does not receive either property or a service in return for its contribution.
What should I consider when developing the project time line?
When developing a timeline for a research project, the date for the final draft of your report must be calculated taking into account all of the following steps:
These items combined require approximately four to six months to complete. That is in addition to the time it will take you to conduct research and complete your report.
In some organizations, the lead researcher may not have the legal authority to sign documents that make commitments on behalf of the organization. For example, in universities although professors lead the research team which conducts the research described in the proposal, they do not have the authority to sign contribution agreements; most often, it is the university's Office of Research that can do so.
It is necessary to ensure that the Office of Research is aware of the proposal submission, and is willing to sign the Contribution Agreement with the Agency if the proposal is selected for funding. This ensures that for each project the Contribution Agreement is signed and the research is underway as quickly as possible. Otherwise, the research can be significantly delayed for administrative reasons, affecting timelines and perhaps requiring the researcher to produce the same research within a significantly shorter time period.
What is the procedure for submitting my proposal?
The complete procedure for submitting a research proposal is outlined in the Annual Call for Proposals posted on the Agency website. The complete proposal, together with any supporting documents, such as letter(s) confirming a partnership with another organization with respect to the project described in the proposal, are received at the Agency by 4:00 p.m. on the due date indicated in the Call for Proposals. You can send your complete package by messenger to:
Research and Development Program
Canadian Environmental Assessment Agency
160 Elgin Street, 22nd Floor
Ottawa, Ontario K1A 0H3
Or by e-mail at rd@ceaa-acee.gc.ca
Faxed proposals will not be considered.
How are the proposals evaluated?
The first step involves reviewing each proposal to determine whether it meets the following criteria:
Proposals which pass this initial screening are passed on to the Evaluation Committee for review. Their role is to review the proposals against set criteria and recommend to the Agency the projects to be funded.
The evaluation committee will assess the proposals based on the degree to which the research proposal meets the following criteria statements:
Who owns the intellectual property developed as a result of my research?
The intellectual property developed as a result of the research funded by the Agency's R&D Program remains the property of the funding recipient as defined in the Contribution Agreement. Funding provided by the R&D Program is a contribution to a research project rather than a contract for the production of a research product (such as a report, seminar, electronic tool, etc.).
The Agency attaches a disclaimer to all research reports posted on the Web site stating that the views, conclusions and recommendations expressed in the reports are those of the authors and do not represent the views of the Canadian Environmental Assessment Agency or the Government of Canada.